• Entire campus
• All faculty, administrators and staff
• All faculty
• Full-time faculty
• Part-time faculty (not all adjuncts have accounts)
• Administration
• All students
• Undergrad students
• Grad students

The mass email distribution may only be used to communicate University-sponsored activities, policy changes, security or facility alerts, or information that benefits Adelphi University’s mission and operations. Distribution lists should not be used for personal messages, items for sale, jokes, chain letters, Pyramid schemes, virus warnings (unless issued by the Office of Information Technology and Resources), unsolicited commercial emails or any information which is of interest to only a small segment of the campus audience. Derogatory, obscene, defamatory and/or harassing communications are prohibited and will lead to disciplinary action, up to and including termination.


Procedures
All requests for the University-wide distribution must be forwarded to, and approved by, a University Vice President or a Dean. Once the message is approved, the authorized designee in the VP or Dean’s office will then distribute the message to the GroupWise email systems on behalf of the requester. When the email is sent, a standard message at the bottom will identify the requesting department, and the approving VP or Dean. (Exceptions to this procedure may be made by the Vice Presidents for departments required to communicate to the University.)

The following information must be included in the email requesting a mass email distribution:

• Audience to receive e-mail message (see official distribution lists)
• University department sponsoring the message
• Email address from which the message is to be sent
• Subject line for email
• Email message

Alternatives to Mass Email
In addition to mass e-mail distribution, the Office of Information Technology offers other means for the community to deliver electronic messages. One method is to use the Web-based message board function that is currently available to the Adelphi community at http://ecampus.adelphi.edu. To facilitate this service, many non-academic categories such as Charity, Volunteering, Items for Sale, Lost and Found, Animal Adoption, etc, are pre-defined in the system. A help menu is available once you log in to the Message Boards via http://ecampus.adelphi.edu.

Another method that can be used is the Listserv email lists. A Listserv list will allow an organization or group to collect the addresses of people who might be interested in their offerings, and then send messages to only those who are on the list at the time of distribution. To learn how to create a Listserv list, you may contact Customer Services at extension 3340 or by email at customerservices@adelphi.edu.