- Entire campus,
- All faculty,
- All full-time faculty,
- All part-time faculty (not all adjuncts have accounts),
- All students, and
- All faculty, all administrators and staff.
The mass e-mail distribution may only be used to communicate University sponsored activities, policy changes, security or facility alerts, or information that benefits Adelphi University's mission and operations. Distribution lists should not be used for personal messages, items for sale, jokes, chain letters, Pyramid schemes, virus warnings (unless issued by the Office of Information Technology and Resources), unsolicited commercial e-mails or information of interest to only a small segment of the campus audience. Derogatory, obscene, defamatory and/or harassing communications are prohibited and will lead to disciplinary action up to and including termination.
Procedures
All requests for the University-wide distribution must be forwarded to and approved by a University Vice-President or a Dean. Once the message is approved, the authorized designee in the VP or Dean's office will then distribute the message to the GroupWise email systems on behalf of the requester. When the e-mail is sent, a standard message at the bottom will identify the requesting department, and the approving VP or Dean. (Exceptions to this procedure may be made by the Vice Presidents for departments required to communicate to the University.)
The following information must be included in the e-mail requesting a mass e-mail distribution:
- Audience to receive e-mail message (see official distribution lists)
- University department sponsoring the message
- Email address from which the message is to be sent
- Subject line for e-mail
- Email message
In addition to mass e-mail distribution, the Office of Information Technology and Resources (OITR) offers two other means for the community to deliver electronic messages. One method is to use the Web-based bulletin board function that is currently available to the Adelphi community at http://ecampus.adelphi.edu. To facilitate this service, many non-academic categories such as Charity, Volunteering, Items for Sale, Lost and Found, Animal Adoption, etc, are pre-defined in the system and a help menu is available once you link to the Web site.
Another method that can be used is Listserv e-mail mailing lists. A Listserv list will allow an organization or group to collect the addresses of people who might be interested in their offerings, and then send messages to only those who are on the list at the time for distribution. To learn how to create a Listserv list, you may contact Customer Services at 877.3340 or by e-mail at customerservices@adelphi.edu.
This page last modified on August 17, 2007.
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